Medication Policy and ProceduresAssessment before and after medication administration is key to determine efficacy and potential adverse reaction a primary reason for keeping medication in the school health clinic and administered by the nurse.The following procedures are designed to protect your child and other children on campus.
Medications may be administered at school with a parent’s written request, preferred on the Request to Administer Medication Form, expressing the need for such medication and the parent provides the medication. The term "medication" includes the following: prescription, non-prescription, inhaled, injectable, topical, and even cough drops or throat lozenges. A written request from a parent and physician must be obtained for medication needing to be administered at school, fax may be accepted.
It is suggested that parents request an extra labeled bottle from the pharmacist for sending medications
to school. Do not send individual pills, blister/bubble packs loose or in a plastic baggie – they will not
be given. Students and/or parents will be notified when their medication supply is low and the empty
bottle will be sent home for a refill. Refills should be delivered to the school health clinic.
- Prescription medications must be in the original container, properly labeled with the student’s name,
medication name, dosing instructions and ordered by a physician licensed to practice in the United
States. It is requested that medications that need to be cut in half be cut in half by pharmacist or parent
before sending medication to school.
Sample medications provided by a physician may be administered if those medications are
accompanied by a signed note from the physician and are appropriately labeled with the student’s
name, medication name, dosing instructions and ordered by a physician licensed to practice in the
Parents/guardians must deliver and pick up all medications that are controlled substances to the school
health clinic. These medications (controlled substances) will be counted by the campus nurse upon
receiving them and the count will be documented. The parent is responsible for obtaining these
medications from the campus nurse at the end of the school year.
Medications must be stored in the locked medication cabinet in the school health clinic and
administered by health services personnel or other trained school employees. Medications must not be
expired as they cannot be given.
Non-prescription medications must be in the original container. The dosing directions on the over-thecounter
packaging regarding age, amount and frequency of medication administration will be strictly
followed. Requests to alter the dosage or frequency of the medication to be administered must be
accompanied by a physician’s written note stating the dosage of medication to be given and that it is
necessary to administer an alternative dosage at school, fax may be accepted
A student may be allowed to self-administer inhaled asthma medication, an Epi-pen, or diabetes
treatment ONLY if the following conditions have been complied with:
a. Written permission from the physician allowing the student to self-medicate or treat and an
Individual Health Care Plan for the student is on file in the school health clinic.
b. The nurse has counseled with student and parent to determine competency of student and
make realistic plans.
c. The student complies with all campus safety policies.
No District employee shall administer herbal substances, anabolic steroids or dietary supplements of
any type except as provided in GISD Policy; FFAC (local): “Herbal substances or dietary supplements
may be administered as prescribed by the physician, provided by the parent, and only if required by the
Individualized Education Program or Section 504 plan of a student with disabilities.” Dietary
Supplements and herbal substances are not FDA approved.
In accordance with the Nurse Practice Act; Texas Administrative Code, Section 217.11, the Registered
Nurse has the responsibility and authority to refuse to administer medications that, in the nurse’s
judgment, are contra-indicated for administration to the student.