Facility Scheduling & Rental

  • GISD uses an online facility scheduling system called SchoolDude FSDirect to reserve spaces and coordinate support for events.  Facility requests are submitted online.  Requests route through an approval process and become activated schedules upon final approval.  Please see the sections below for more information.

    : Due to the COVID-19 pandemic, GISD is taking all necessary precautions to ensure the safety of our students, staff, and community.  

    • All INDOOR GISD facilities will be closed through June 30, 2021.  GISD events will be allowed based on TEA/UIL guidelines, but rental events will NOT be allowed indoors.  Rental of OUTDOOR facilities will be allowed, based on availability.  Please be aware that closures may be extended further.  We truly apologize for the inconvenience. 

    GISD Events 

    This section is for staff members to request facilities for GISD activities.  All activities occuring outside of school hours (campuses) or business hours (admin facilities) must be scheduled through FSDirect.  Examples: open house, book fair, staff meeting, volleyball game, choir concert, student council meeting, professional learning, parent info night, etc.

    Submit a Request: 
    Read the Requester Guide and use the link below to submit a request.

    FSDirect for high-level users:
    High-level users for FSDirect should use the link & guides below:


    Rental Events

    This section is for external organizations to request the use of GISD facilities.  This includes staff members who would like to request facilities for an external organization they are part of.  Examples: PTA or Booster Club activities, athletic activities for non-GISD teams, scouting activities, church activities, etc.

    Step 1 - Read the Facility Usage Handbook.
    Step 2 - Use CommunityUse Guide 1 to register as a contact for your organization.  
    Step 3
    - Upon registration approval, use CommunityUse Guide 2 to submit requests.

    Requests for 2021-2022 School Year
    External organizations may submit requests for the 2021-2022 school year beginning August 1, 2021.  Please allow time for requests to be processed as our staff prioritize internal schedules first. 
    GISD must have your current insurance on file showing coverage for all dates requested.  If your insurance is expired or does not cover all dates being requested, you must submit an updated insurance certificate at the time of request.      
    PAC and EVT theaters will be closed to rentals during the months of July & August 2021.
    Playoff Games
    Other school districts who would like to request the use of GISD secondary athletic facilities should call the Athletics Department at (512) 943-5106.  
    Holiday / No Rental Dates
    The following dates have been designated "Holiday / No Rental" dates.  The online system will block rental requests for these dates.  If you are requesting multiple dates that span over any of these holidays, use the Normal Schedule Type and do not include these dates on your request.  
    2020-2021 School Year: 
    • 7/4/20 (note: facilities closed due to COVID)
    • 9/5/20 - 9/7/20 (note: facilities closed due to COVID)
    • 11/26/20 - 11/27/20 
    • 12/19/20 - 12/27/20
    • 1/1/21
      Rentals allowed on these dates; custodial fees 1.5 times normal rate
    • 11/28/20 - 11/29/20 
    • 3/18/21 - 3/21/21
    • 4/2/21 - 4/4/21
    • 5/29/21 - 5/31/21
    2021-2022 School Year: 
    • 7/4/21 - 7/5/21
    • 9/4/21 - 9/6/21 
    • 11/25/21 - 11/26/21 
    • 12/18/21 - 12/26/21
    • 1/1/22
    • 4/15/22 - 4/18/22
      Rentals allowed on these dates; custodial fees 1.5 times normal rate
    • 11/27/21 - 11/28/21 
    • 3/17/22 - 3/20/22
    • 5/28/22 - 5/30/22

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