FACILITY SCHEDULING & RENTAL

  • Listed below are the STEP-BY-STEP INSTRUCTIONS for Staff and Rental information. 

    Georgetown schools use an online facility scheduling system called FSDirect. Staff and Rentals are able to submit their own facility requests to reserve spaces and coordinate support for events. Requests are routed through an approval process and become activated schedules upon final Approval & Activation.  Service Providers (custodial, HVAC, field lighting, electronic exterior doors and technology) will receive email notifications via FSDirect based upon the information provided in the Set Requirement section of the facility request.  This information will help ensure your event is a success. 

    This summer we're launching a new web page.  

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    Stay tuned for updates.


    SCHOOL EVENTS (Staff)

    This section is for staff members to request facilities for GISD only activities.  All activities occurring outside of school hours (campuses) or business hours (admin facilities) must be scheduled through FSDirect.  (Examples: open house, book fair, staff meeting, volleyball game, choir concert, student council meeting, professional learning, parent info night, etc.). Staff members who are part of an external organization need to follow the instructions under Rental Events.

     

    INSTRUCTIONS - Staff:

      • Step A - REQUESTER GUIDE:  Please read the Requester Guide (instructional guide) prior to submitting a facility request.
      • Step B - GMAIL:  You need to be signed in to your Georgetown ISD email account.  
      • Step C - FACILITY REQUEST FORM Please answer each of the 4 questions under the Additional Information section. Link for Requesters
      • Step D - APPROVED / ACTIVATED:  All facility requests go through a multiple-step approval routing process. Your request is not finalized until the status is Approved & Activated.  You'll receive email notifications throughout the process.  

    INSTRUCTIONS - High Level Users Only:



    RENTAL EVENTS (External Organizations)

    This section is for external organizations to request the use of GISD facilities.  This includes staff members who are part of an external organization.  Examples: PTA or Booster Club activities, athletic activities for non-GISD teams, scouting activities, church activities, etc.

    INSTRUCTIONS - Rentals:

    • Athletics: Deposits are required for all new organizations to GISD requesting a secondary athletic space.  50% is required before the event.   Extra fees will be applied if prohibitions are violated.  The list is in the Facility Usage Handbook.  Playoff Games:  Other school districts who would like to request the use of GISD secondary athletic facilities, should call the Athletics Department at 512-943-5106. 
    • Fine Arts: Extra fees will be applied if prohibitions are violated.  The list can be found in the Facility Usage Handbook.  Theaters (PAC and EVT) are not available for rent during the months of July & August.
    • 2024-25 School Year: Beginning Thursday, August 1, 2024, rentals may submit facility requests AFTER insurance approval (step 3). No rental events August 1 - 14.  Fees will increase for the new school year.  The handbook will be updated prior to August 1. 
    • Step 1 - HANDBOOK:  Please read the Facility Usage Handbook UPDATED 9.14.23     
      • Terms & Conditions - pages 2 - 5
      • Availability - page 6
      • Organization Types - page 7
      • Blocked Dates - page 8
      • Required Documentation - Pages 9 & 10
      • Fees - pages 11 - 13
      • Payment Options - page 14
      • Contact Information - page 15
    • Step 2 - REGISTRATION:  Please read the CommunityUse Guide 1  You'll receive an email notification once your registration is approved. 
    • Step 3 - INSURANCE:  Insurance (COI) must be approved PRIOR to submitting a facility request (Step 4).  To avoid delays, please read the requirements on pages 9 & 10 of the handbook (Step 1) prior to emailing the one-page insurance form to oconnork1@georgetownisd.org   The policy dates must cover the requested event dates.  
    • Step 4 - FACILITY REQUEST FORM:   Please read the CommunityUse Guide 2. You may submit a facility request AFTER you receive an email stating your insurance is approved.  Please add your organization name to the title of each event.  Please answer each of the 4 questions under the Additional Information section.  You will be asked to agree to the terms & conditions, room rental fees, personnel fees, etc. that are outlined in the handbook (Step 1).  All facility requests go through a multiple-step approval routing process.  Your request is not finalized until the status is Approved & Activated. You'll receive email notifications throughout the process. Link to CommunityUse
    • Step 5 - STUDENT ROSTER, NON-PROFIT, & ACCIDENT/INCIDENT:  In order to receive the reduced room rental rate, Organization Types 1 & 2 may email their Student Roster to williamsv@georgetownisd.org Organization Type 3 may email their IRS 501(c)3 Letter of Determination document to oconnork1@georgetownisd.org. Please email the following to oconnork1@georgetownisd.org if there is an accident/incident. Accident/Incident form 

     

Contact Us


  • Athletic Secondary Facilities & Invoices 
    Vickie Williams
    Athletic Facility Scheduler 
    512-943-5000 x6105
     
    Athletic Stadium
    Jason Dean
    Athletic Director
    512-943-5106
    deanja@georgetownisd.org
     
    Theater - Invoices
    Gretchen Parker
    Fine Arts Secretary
     
     
    Theater - PAC
    Dean Baker
    Technical Director
     
    Theater - EVT
    Thomas DeLaurier
    Technical Director
     
    Additional Info, Invoicing 
    Kathy O'Connor
    District Scheduler
    oconnork1@georgetownisd.org
     
     
    Cancelations - Last Minute or Adjustments
    • Athletic Secondary - Contact the Facilitator assigned to your event.
    • Theaters - Contact the Technical Director listed above.
    • Other - Contact a Custodial Coordinator at 512-635-6437 or 512-630-7347.