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Facility Scheduling & Rental

 

IMPORTANT INFORMATION:  Georgetown ISD uses an online facility scheduling system called FSDirect.  Staff and Rentals are able to submit their own facility requests to reserve space and coordinate support for events.  GISD Service Providers (custodial, heating/cooling, field lighting, facilitators, theaters, electronic exterior doors and technology) receive email notifications based upon the information provided in the Setup Requirement section of the facility request.  This information will help ensure your event is a success.  

PLEASE NOTE:  The person who books the event will receive email notifications from SchoolDude throughout the multiple-step approval routing process. Be sure to check your spam folder.  Events are not finalized until the status is Approved & Activated. 

Listed below are the STEP-BY-STEP INSTRUCTIONS for Staff and Rentals. 

SCHOOL EVENTS (GISD Staff)

This section is for staff members to request facilities for GISD only activities.  All activities occurring outside of school & business hours must be scheduled through FSDirect.  (Examples: open house, book fair, staff meeting, volleyball game, choir concert, student council meeting, professional learning, parent info night, etc.).
 
***Staff members who are part of an external organization need to follow the Rental instructions.  This includes group members of Booster, PTA, and Project Graduation.*** 
 

INSTRUCTIONS - Staff

  • Step A - REQUESTER GUIDE:  Please read the Requester Guide prior to submitting a facility request.
  • Step B - GMAIL:  You must be signed into your Georgetown ISD email account.
  • Step C - FACILITY REQUEST FORM:  
    • Event Title:  Please add your campus/building name to the event title.  (Example:  GHS Baseball Practice or Professional Development @ HCLL).
    • Additional Information:  Detailed times are required.  
    • Custodial (Setup Requirement):  Add detailed custodial needs.

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INSTRUCTIONS - High-level users only

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RENTAL EVENTS (External Organizations)

This section is for external organizations to request the use of GISD facilities.  It also includes staff members who are part of an external group.  For Booster, PTA, and Project Graduation, group members (non GISD staff) will need to submit facility requests for the events. 

***Beginning August 1 of each year, rentals may submit a facility request, after insurance approval.  The handbook (Step 1) will be updated prior to August 1.***

INSTRUCTIONS -Rentals

  • Step 1 - HANDBOOK:  Please read the 2025-26 Facility Usage Handbook which provides complete information (fees, terms & conditions, insurance, payment, etc.). 
      
  • Step 2 - REGISTRATION:  Please complete Step 2 prior to Step 3. The CommunityUse Guide 1 provides step-by-step instructions. 
     
  • Step 3 - INSURANCE:  Insurance must be approved prior to submitting a facility request.  To avoid delays, please share the five (5) requirements outlined in Step 1 (pages 11 & 12) with your insurance agent.  The policy dates must cover the requested event dates. Email the form to oconnork1@georgetownisd.org.  You'll receive an email if it's approved or needs updated. 
  • Step 4 - FACILITY REQUEST FORM:  You may submit a facility request after you receive insurance approval.  Please read the how-to CommunityUse Guide 2 instructions.  Prior to submitting the request, you'll be asked to agree to the terms & conditions, fees, etc. outlined in the handbook. This serves as a contract.  (The communityuse link is available in Guide 2 or can be found under Resources, below Step 6).
    • Event Title: Please add your organization name to the event title. 
    • Additional Information: Detailed times are required.  Please answer the five questions.
    • Custodial (Setup Requirement): Required for all events (Step 1).
       
  • Step 5 - STUDENT ROSTER & NON-PROFIT:  In order to receive the reduced room rental rate, Organization Type 1 may email their Student Roster to williamsv@georgetownisd.org and Organization Type 2 may email their non-profit document to oconnork1@georgetownisd.org.  
  • Step 6 - PAYMENT:  Physical checks are no longer accepted.  An invoice will be emailed to the person who booked the event.  An account must be created in RevTrak in order to make a payment  https://georgetownisd.revtrak.net/ 

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Contact Information