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Facility Scheduling & Rental

OVERVIEW:  Georgetown ISD uses an online facility scheduling system called FSDirect/SchoolDude.  Staff and Rentals are able to submit their own facility requests to reserve spaces and coordinate support for events.  GISD Service Providers (custodial, heating/cooling, field lighting, electronic exterior doors and technology) receive email notifications based upon the information provided in the Setup Requirement section of the facility request.  This information will help ensure your event is a success.  The person who books the event will also receive email notifications from FSDirect throughout the multiple-step approval routing process.  Events are not finalized until the status is Approved/Activated. 

Listed below are the STEP-BY-STEP INSTRUCTIONS for Staff and Rental information. 

SCHOOL EVENTS (GISD Staff)

This section is for staff members to request facilities for GISD only activities.  Staff members who are part of an external organization need to follow the instructions under Rental Events.  All activities occurring outside of school & business hours must be scheduled through FSDirect.  (Examples: open house, book fair, staff meeting, volleyball game, choir concert, student council meeting, professional learning, parent info night, etc.).
 

INSTRUCTIONS - Staff

  • Step A - REQUESTER GUIDE:  Please read the Requester Guide prior to submitting a facility request.
  • Step B - GMAIL:  You must be signed in to your Georgetown ISD email account.
  • Step C - FACILITY REQUEST FORM:  
    • Event Title:  Please add your campus/building name to the event title.  (Example:  GHS Baseball Practice or Professional Development @ HCLL).
    • Additional Information:  Detailed times are required.  
    • Custodial (Setup Requirement):  Add detailed custodial needs.

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INSTRUCTIONS - High-level users only

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RENTAL EVENTS (External Organizations)

This section is for external organizations to request the use of GISD facilities.  This includes staff members who are part of an external group.  It also includes Booster, PTA, and Project Graduation groups.

***Beginning August 1 of each year, rentals may submit a facility request, after insurance approval. The handbook will be updated prior to August 1**

INSTRUCTIONS -Rentals

  • Step 1 - HANDBOOK:  Please read the Facility Usage Handbook UPDATED 10.18.24 which provides complete information (fees, terms & conditions, insurance, payment, etc.). 
      
  • Step 2 - REGISTRATION:  Please complete Step 2 prior to Step 3. The CommunityUse Guide 1 provides step-by-step instructions. 
     
  • Step 3 - INSURANCE:  Insurance must be approved prior to submitting a facility request.  To avoid delays, please share the requirements with your insurance agent (pages 9 & 10) before emailing the one-page insurance form to oconnork1@georgetownisd.org. The policy dates must cover the requested event dates. 
  • Step 4 - FACILITY REQUEST FORM:  Please read the CommunityUse Guide 2 instructions. You may submit a facility request after you received insurance approval. Prior to submitting the request, you'll be asked to agree to the terms & conditions, fees, etc. outlined in the handbook. This serves as a contract.
    • Event Title: Please add your organization name to the event title. 
    • Additional Information: Detailed times are required.  
    • Custodial (Setup Requirement): Required for all events. Be sure to read pages 12 & 13 in the handbook.
       
  • Step 5 - STUDENT ROSTER & NON-PROFIT:  In order to receive the reduced room rental rate, Organization Type 1 may email their Student Roster to williamsv@georgetownisd.org and Organization Type 2 may email their non-profit document to oconnork1@georgetownisd.org.  
  • Step 6 - PAYMENT:  Physical checks are no longer accepted.  An invoice will be emailed to the person who booked the event.  An account must be created in RevTrak in order to make a payment  https://georgetownisd.revtrak.net/ 

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Important Information