Skip To Main Content

Facility Scheduling & Rental

Georgetown schools use an online facility scheduling system called FSDirect. Staff and Rentals are able to submit their own facility requests to reserve spaces and coordinate support for events. Requests are routed through an approval process and become activated schedules upon final Approval & Activation.  Service Providers (custodial, HVAC, field lighting, electronic exterior doors and technology) will receive email notifications via FSDirect based upon the information provided in the Set Requirement section of the facility request.  This information will help ensure your event is a success. 

Listed below are the STEP-BY-STEP INSTRUCTIONS for Staff and Rental information. 

SCHOOL EVENTS (Staff)

This section is for staff members to request facilities for GISD only activities.  Staff members who are part of an external organization need to follow the instructions under Rental Events.  All activities occurring outside of school hours (campuses) or business hours (admin facilities) must be scheduled through FSDirect.  (Examples: open house, book fair, staff meeting, volleyball game, choir concert, student council meeting, professional learning, parent info night, etc.).
 
  • INSTRUCTIONS - Staff
    • Step A - REQUESTER GUIDE:  Please read the Requester Guide (instructional guide) prior to submitting a facility request.
    • Step B - GMAIL:  You'll need to be signed in to your Georgetown ISD email account.  
    • Step C - FACILITY REQUEST FORM:  The Requester link is provided under Resources.   
    • Step D - APPROVED / ACTIVATED:  All facility requests go through a multiple-step approval routing process. Your request is not finalized until the status is Approved & Activated.  You'll receive email notifications throughout the process.  

Resources:
 

    • Please read the instructional guides below prior to clicking on the link:

Resources:

Contact Us


Athletic Secondary Facilities & Invoices 
Vickie Williams
Athletic Facility Scheduler 
512-943-5000 x6105
 
Athletic Stadium
Jason Dean
Athletic Director
512-943-5106
deanja@georgetownisd.org
 
Theater - Invoices
Gretchen Parker
Fine Arts Secretary
 
 
Theater - PAC
Dean Baker
Technical Director
 
Theater - EVT
Thomas DeLaurier
Technical Director
 
Additional Info, Invoicing 
Kathy O'Connor
District Scheduler
oconnork1@georgetownisd.org
 
 
CANCELLATIONS - Last Minute or Adjustments
  • Athletic Secondary - Contact the Facilitator assigned to your event.
  • Theaters - Contact the Technical Director listed above.
  • Other - Contact a Custodial Coordinator at 512-635-6437 or 512-630-7347.

RENTAL EVENTS (External Organizations)

RENTALS:  Please read the NEW 15-page Facility Usage Handbook which outlines many changes and room rental increases.  Food & beverage events are not permitted for nonprofit & for-profit organizations.  All payments are to be made via Revtrak. Checks are no longer accepted.  Nonprofit and for-profit events will be invoiced and payment expected in full prior to the event. Rentals may begin submitting facility requests on August 1 after insurance approval.  

This section is for external organizations to request the use of GISD facilities.  This includes staff members who are part of an external group.

Examples:

  • Org Type 1:   School Related/Youth Groups, 80-100% GISD Students - includes parent/teacher organizations (PTA), booster clubs, project graduation, school sponsored clubs, class reunions, education foundations, youth groups comprising 80-100% GISD students (camps/clinics that charge a fee, scouting groups, athletic groups, etc.).
  • Org Type 2:  Non-Profit - Includes non-profit youth groups comprising less than 80% GISD students, non-profit religious groups, county/state/national government, service clubs, professional societies, etc. 
  • Org Type 3:  For-Profit - Includes for-profit youth groups comprising less than 80% GISD students, corporate and personal businesses, etc. 

REQUESTS FOR THE 2024-25 SCHOOL YEAR
Beginning Thursday, August 1, 2024, rentals may submit facility requests (Step 4), AFTER insurance approval (Step 3).
Rental events are not permitted from August 1-14.
Price increases, etc. will be noted in the UPDATED Facility Usage Handbook. 

  • INSTRUCTIONS - Rentals
    • Step 1 - HANDBOOK:  Please read the Facility Usage Handbook UPDATED 10.18.24 
        
    • Step 2 - REGISTRATION:  Please read the CommunityUse Guide 1. You'll receive an email notification once your registration is approved.  PLEASE COMPLETE STEP 2 BEFORE STEP 3.  
       
    • Step 3 - INSURANCE:  Insurance (COI) must be approved PRIOR to submitting a facility request (Step 4).  To avoid delays, please read the requirements on pages 9 & 10 of the handbook (Step 1) prior to emailing the one-page insurance form to oconnork1@georgetownisd.org   The policy dates must cover the requested event dates. 
       
    • Step 4 - FACILITY REQUEST FORM:  Please read the CommunityUse Guide 2. You may submit a facility request AFTER you receive an email stating your insurance is approved.  Please add your organization name to the title of each event.  Detailed times are required in the Additional Information section.  You will be asked to agree to the terms & conditions, room rental fees, personnel fees, etc. that are outlined in the handbook (Step 1).  All facility requests go through a multiple-step approval routing process.  Your request is not finalized until the status is Approved & Activated. You'll receive email notifications throughout the process. 
       
    • Step 5 - STUDENT ROSTER & NON-PROFIT:  In order to receive the reduced room rental rate, Organization Types 1 & 2 may email their Student Roster to williamsv@georgetownisd.org and Organization Type 3 may email their non-profit document to oconnork1@georgetownisd.org.  

Resources:

  •    PLEASE NOTE:
    • BLOCKED DATES:  See the handbook (Step 1) for a list of blocked dates.  
    • DEPOSITS:  Required for all NEW organizations requesting a secondary athletic space.  50% is required before the event. An invoice (minus the deposit) will be emailed after the event. 
    • HANDBOOK & ROUTING PROCESS:  Prior to submission of facility requests, you will be required to agree to the Terms & Conditions, fees, etc. outlined in the Facility Usage Handbook.  After submission, facility requests go through a multi-step routing process.  Requests are not finalized until the status is Approved & Activated.  You'll receive email notifications throughout the process.
    • ATHLETICS:  Prohibitions - Extra fees will be applied if violated.  The list can be found in the Handbook.  Playoff Games - Other school districts who would like to request the use of GISD secondary athletic facilities should call the Athletics Department at (512) 943-5106.  
    • FINE ARTS:  Prohibitions - Extra fees will be applied if violated. The list can be found in the Facility Usage Handbook.  Theaters (PAC and EVT) are not available for rent during the months of July & August.